Reminders About the Acceptable Use of Email and Text Messaging

Reminders about the acceptable use of email and text messaging
Abstract
The paper is a procedural email to employees reminding the key components of a company policy on acceptable use of email and text messaging. The paper consists of the subject line. The first paragraph talks about the main idea which talks about the acceptable use of email and text messaging policy of the People Support Aegis Company. The next paragraphs discuss the policy of the company giving some examples. It tells the reason the policy were made. The paper also tells some security, monitoring and privacy issues. It also talks about the sanctions given for an employee who cannot comply with the policy. The paper is ended with a closing thought.
Reminding the employees of the People Support Aegis Company policy on acceptable use of email and text messaging.
Use of email and text messaging by the employees of People Support Aegis Company is allowed, given support, and strongly agreed since this is very useful and is an important business tool of the company.
However, People Support Aegis has policy regarding the use of email and texts messaging since these are company property and for the facilitation of the business of the company. Every employee must make sure to:
use email and text messaging for business purpose and not for personal reasons
obey the rules on the use of email and text messaging
do not make any unnecessary actions with the use of email and text messaging that risks the company
do not use email and text messaging for the making and giving out of any extremely unpleasant, or messages that cause problems, which includes messages that have offensive comments about private and personal matters, age, gender, race, sexual beliefs, origin, physical and mental condition and political and religious beliefs.
Security, Monitoring and Privacy Issues:
Using of monitoring software has been reserved in order to ensure that employees are obeying all the policy given. Therefore, the company has the authority to monitor and access all messages on the email and text messaging system.
Imposing this is to make sure that the integrity and reputation of the company is maintained.
Assuming of privacy in anything the employee created, received, sent or stored on the company’s email system are not allowed because all their messages maybe seen without any prior notice. Accepting personal emails can be made but the messages should be saved in a separate folder.
Sanctions:
Breaching and failing to comply with the policy have sanctions to be applied on the employee. If an employee is found and proven to have breached the policy, they will face the company’s disciplinary penalty ranging from a verbal to dismissal. The penalty that will be applied still depends on the seriousness of the actions made.
Following these key components of People Support Aegis Company will make each employee’s work easier and more productive. Call Mary Melly at Ext. 123 if you have questions about the policy.
Reference
Guffey, M.(1999). Business English. Cincinnati: South Western College Publishing.